To provide a structure that provides the most efficient and fair
operation of the Rugby Club at whatever size it may be.
(Adopted by unanimous vote of all dues paying members in October 1985).
AIM OF THE RUGBY CLUB
To provide an organisation that will allow rugby enthusiasts to learn
and play the game of rugby football to their highest ability and enjoy
the camaraderie of their team-mates and the rugby community.
CLUB MEMBERSHIP
Any person who satisfies the criteria listed below is a voting member of the Rugby Club.
Meets the S.C.R.F.U. criteria for membership.
Owes no debts to the club from the previous year.
I.e. overdue membership dues, fines or damages recorded by management committee.
Is up to date with the current years dues schedule.
Whose membership has not been terminated or suspended by the management or disciplinary committees.
Social member
A social member is a member that is invited to participate in social
functions, travel with and spectate at the clubs practices and matches,
and to help strengthen the club finances, coaching program,
and relations with the community.
A social member is under the jurisdiction of the club committee as
are all members but does not have voting rights on any issue and
cannot hold any elected office.
CLUB OFFICERS AND ORGANISATION
The club management committee consists of:
President
Vice president
Secretary
Treasurer
They are responsible for the day to day administration of the club.
These officers are elected by a majority vote of eligible voting
members at or after the end of the season. Eligible voters at
any meeting before the first game of the new season consists only
of voting members from the previous season.
At the beginning of the season the officers will vote on whether the
previous season and/or current seasons head coach gets voting rights
on policy decisions (but not administration decisions). The president
has the final decision on what constitutes either administration or
policy matters.
The quorum for any voting assembly is 50% of the eligible members,
whether it be a subcommittee or full club meeting.
A motion is passed when it gains more than 50% of all eligible votes,
either by proxy or at the voting assembly.
Amendments to the club constitution can only be made by gaining 75%
of all eligible votes.
The club committee must call a meeting within 2 weeks of the club
president receiving an amendment in writing with signatures from
1/3 of the eligible voting members.
A head coach is decided upon by the club officers before the season
begins. The head coach may appoint other coaches as desired, but is
ultimately responsible for any action taken by them. Issues regarding
coaching should be taken first to the head coach, then to the club
president.
A team captain is selected by the voting members immediately before
the first league game.
Until that time the captain is selected by the coach.
Other members can be appointed to positions by the club officers,
but do not have voting rights except when a meeting is held with
the officers to discuss an issue relevant to that members' position.
These positions include...
Publicity
Recruiting
Ground setup/maintainance
SUBCOMMITTEES
Disciplinary Committee
A disciplinary committee consisting of the president, head coach and
team captain can meet at any time to consider issues affecting club
morale, club image or any other issue that they consider harmful to
the game of rugby, club members or the club itself.
A decision by the disciplinary committee can be overturned if a
team meeting is initiated by 1/3 of the voting members presenting
a motion in writing with signatures to the president. 50% of all
eligible voting members must vote in favour of the motion.
Also see: Code of Conduct.
Selection Committee
A selection committee consists of the team coach, team captain and a
representative of the playing unit (ie backs,forwards) of which the
captain is not a member. The coach has the final decision if there
is any disagreement as to a member's playing unit.
This committee is responsible for the selection of the team that
represents the club in any match against another club.
DUES
Club dues are determined by the management committee prior to
the commencement of the new season.
Any player practicing with the team in the period between the end of
the summer and before the first game of the new season , must pay
1/3 of his club dues before the first game.
Players joining after the first game of the new season must pay 1/3
of the dues two weeks after the first practice attended.
The second 1/3 payment is due 30 days after the first payment.
The final 1/3 payment is due 30 days after the second.
Players joining after December 31 and before February 1 are only
liable for 80% of normal dues. Players joining in February are
liable for 60% of normal dues to be made in two payments, the second
payment being made 30 days after the first.
Players joining from March 1 to the end of the season are required to
pay at most 50% of normal dues. The payment schedule and actual amount
are at the discretion of the management committee.
The above does not apply to social members.
A committee consisting of the club president, vice president,
secretary, treasurer and head coach may meet at any time to consider
exceptional circumstances.
PLAYING CODE
The criterion for playing in matches are listed below in order of
importance. The selection committee will use these as a guide in the
selection of the starting lineup and reserves. A player should not be
placed in a position unsuitable to his physique or skills simply
because no other player fulfills as many criteria.
Dues must be current for the season.
Practice record. The more practices a person participates in,
the more likely he will be selected to participate in the
match. Practice record will take into consideration excused
practices due to illness, injury, representative or business
commitments.
Punctuality. A player must be at the playing field in full
game dress at least 30 minutes before game time.
Game dress. A player is required to wear an official full
game dress, being official team jersey, shorts, socks and
legal cleated shoes. These must also be in a condition
acceptable to the management committee.
New players are required to purchase a full game dress before
3 games have elapsed from the date which they first played for the club.
The better the players' rugby skill, the more likely he will
participate a match. Another player with less skill may be
played in order to gain match experience.
